Schedule of Reviews

Staff Category To be eligible for merit increase, start date is on or before: Annual Salary Review (ASR) process initiated by Compensation Office Performance Review Conversation / Written Evaluation* DLC sends final merit increase amounts to Compensation Office Effective Date of Merit Increase
Sponsored Research Staff July 1 Early November October / December Mid December January 1
Support Last Monday in November Mid January January / February Mid February April 1**
Faculty Date of Hire  Mid January February / March Late March July 1
Other Academic Date of Hire Mid March March / April Early April July 1
Administrative January 1 Mid April May / June Mid May July 1
Medical January 1 Mid April May / June Mid May July 1

For more details, see the Annual Salary Review Calendar.

* Some managers stagger performance reviews throughout the year, so dates may vary. Managers are responsible for having a performance review conversation with staff as well as providing staff with a written performance review.

** Effective date of merit increase is at the beginning of the pay period closest to April 1 (for example, if April 1 falls on Tuesday, the increase is effective for the pay period beginning Monday, March 31).

Note: Review increases are effective on July 1 for Service Staff.

How (and Why) to Use Alternate Schedules for Your Reviews

Managers May Schedule Annual Performance Reviews at Any Time

MIT allows managers to schedule an individual employee's annual performance review conversation at any time. Some managers use the anniversary date, some use the employee's birthday month, and others simply spread the review conversations across the year in any convenient order. Whatever method you choose to set the schedule should remain consistent from year to year.

Why Would a Manager Do This?

Spreading the reviews across the year spreads the workload out as well. Alternative scheduling allows the manager to focus more time and thought on each annual performance review conversation. This can lead to better conversations, focused more on the individual's performance and developmental goals and less on the annual salary increase.

Alternate Review Schedules Do Not Change the Timing of Salary Increases

Annual salary increases are still handled at set dates by employment category. If you separate the review conversation from the time when the employee receives his/her salary increase, you should also schedule a conversation with the employee to discuss your salary recommendation.