Federal Regulation Regarding Individuals with Disabilities

Federal Regulation Regarding Individuals with Disabilities

MIT receives a significant portion of its annual revenue from research grants and contracts from various government sponsors. As a federal contactor, we must meet specific compliance obligations, such as equal opportunity and affirmative action regulations.

Under federal regulations, federal contractors and subcontractors are prohibited from discriminating in employment against individuals with disabilities. These employers are required to take affirmative action to recruit, hire, promote, and retain these individuals; these efforts include a requirement to invite employees to self-identify as an individual with a disability at least once every five years.

Important Data for Diversity and Inclusion Efforts

The intent of this regulation is to improve the representation of individuals with disabilities in the workplace. In 2014, the U.S. unemployment rate for individuals with no disabilities was 5.8% while the unemployment rate for individuals with disabilities was 12.7%. We hope that gathering this information from our current employees, as well as from new hires, will help MIT determine how to increase diversity and inclusion of employees with disabilities.

As with other personal information such as gender, race, ethnicity and veteran status, the disability-related data from this survey will go into MIT’s Human Resource SAP-based Information system. Any reporting and analysis done by HR presents only aggregate data – e.g., the total number of employees in different types of jobs or work units who choose to self-identify. The disability status of individuals is kept confidential in compliance with federal laws and regulations.

The "About Me" personal Information section of Atlas now includes the federal form (CC-305) that must be used to collect this information. The form is now available and can be accessed on Atlas. Go to Self-Identification of Disability section; and then click on the “edit” link to get to the form.


We hope these FAQs are helpful in answering these questions.

If you have additional questions, please contact Travis Pregent, Assistant Manager of Equal Employment Opportunity/Affirmative Action, at tpregent@mit.edu or 617-253-3483 or your Human Resources Officer.