Reimbursement

When you have successfully completed a course, follow these steps to apply for reimbursement.

Timing of Reimbursement

Important: Please note that it can take up to four (4) weeks to process your reimbursement. During higher volume periods, which is at the end of each semester or during the winter holiday break, the reimbursement process may take longer than the standard four-week turnaround time to process.

How to Apply for Reimbursement

You must submit your request for reimbursement within one year of the course end date.

  1. Pull together essential information: the amount of tuition and other reimbursable costs such as application, registration, library, and lab fees.
  2. Enter course information into your online Tuition Assistance Account (Atlas). Important: If you are unable to locate your school by name, type "other" in the search field, then click "other" and manually enter in the name of the school.
  3. Submit your back-up documentation (proof of payment to the educational institution and proof of successful course completion) to the MIT main campus HR Department, NE49-5000, or the Lincoln Lab Workforce Service Center, S2-112. Please do not make any extraneous marks on your proof of payment or proof of course completion. If you have to make any comments, please send an e-mail or a separate enclosure.

    Acceptable proof of payment

    Preferred: student account statement from your school that itemizes your tuition and fees and payment in full. The student account statement must also contain your name and the name of the institution. See an example of an acceptable statement below.

    If your student account statement does not show a payment in full, then please also submit one of the following: 

    • copy of the front and back of your canceled check
    • credit card receipt or statement that clearly shows a payment to/charge from your school
    • cash receipt

    Acceptable proof of course completion:

    • grade report or transcript indicating a C- or better. The grade report or the transcript must also contain your name and the name of the institution.
    • copy of your certificate in the case of certificate programs

    We reserve the right to request additional information should it be needed to process your reimbursement.

  4. MIT will review the most current Internal Revenue Code and tax your reimbursement, if appropriate.
  5. Your reimbursement will be paid by direct deposit to your bank account if your reimbursement preference is set for direct deposit. Otherwise a check will be mailed to your address.

Questions?

If you have additional questions, review the comprehensive Tuition Assistance Summary Plan Description (SPD) below or contact the Benefits Office.

Forms & Publications

Tuition Assistance Forms & Publications

TitleType
Career Development Proposal Formhtml
Tuition Assistance Summary Plan Descriptionpdf
Tuition Assistance Request Form
Use this form only if you are unable to access your Tuition Assistance Account in Atlas.
pdf
Sample Student Account Statement Suitable for Reimbursementpdf