Beginning July 1, 2018, MIT enhanced its Paid Parental Leave policy to provide eligible new parents with up to 20 days of paid leave, which must be taken within 6 months following the birth, adoption, or placement of a child.

MIT Paid Leave for New Parent Employees

MIT Paid Leave for New Parent Employees

This section outlines the information that will apply to you as a new parent and benefits-eligible MIT employee, including the policies and procedures intended to provide you with time to give birth to, care for, and bond with your child.

What To Do

Note: Separate policies apply to faculty. See Policies and Procedures Section 7.5.2 Other Leaves for Faculty, Section 7.5.3 Faculty Teaching Relief, and Section 7.5.4 Sick Leave Policy for Faculty (which covers Maternity Leave).


MIT Maternity Leave for Employees

Overview

Bringing a baby into the world is exciting, awe-inspiring, surreal, joyous … and also downright exhausting! Birth mothers face unique physical and emotional stressors both during and after the delivery process. Thus, they are considered disabled during the initial post-partum recovery period, and are eligible for leave under MIT’s sick leave policy.

Officially, this form of leave is defined as Leave Associated with Pregnancy and Childbirth. Unofficially, this form of leave is often referred to as Maternity Leave. For simplicity’s sake, the term Maternity Leave is used below.

Who is eligible?

Those who meet all of the following:

  • Benefits-eligible MIT employee*
  • New birth mother: a biological mother, who has newly undergone pregnancy and childbirth (includes surrogates)

What does coverage include?

Eligible individuals receive up to 8 weeks of MIT Maternity Leave. MIT Maternity Leave must be taken consecutively, beginning with the day of your baby’s birth. Consistent with MIT sick leave policies, pay during leave will depend on your position at MIT:

  • Support and Service Staff (paid weekly)*:
    • Pay during leave begins with using your unused accrued sick and personal time, where pay is 100% of your usual salary.
    • After you have exhausted all accrued sick and personal time, pay is 75% of your usual salary for the remainder of your 8 weeks through Extended Sick Leave.
    • Extended Sick Leave is only available to employees with at least one year of employment at MIT.
  • Administrative and Sponsored Research Staff (paid twice monthly): Pay during leave is 100% of your usual salary for up to 8 weeks of leave.

*For Service Staff employees, paid leave is provided to the extent stated in their collective bargaining agreement.

Am I also eligible for MIT Paid Parental Leave?

Yes! In addition to 8 weeks of MIT Maternity Leave, new birth mothers are also eligible for 20 days of MIT Paid Parental Leave (see MIT Paid Parental Leave for Employees below for additional information regarding eligibility and other specifics).

What are the procedural requirements?

MIT Maternity Leave Procedural Requirements

Below are two forms that must be completed for full Maternity Leave coverage.

  • Employee Leave of Absence Request Form
    Complete the online Employee Leave of Absence Request Form 3–4 months before the birth of your baby. This form must be approved by your manager or supervisor.
  • Certification of Healthcare Provider Form
    Complete and deliver the Certification of Healthcare Provider Form to the MIT Disabilities Services and Medical Leaves Office 2 months before the birth of your baby. This form requires your doctor's signature.

Additional paperwork to complete:

  • Proof of Birth
    A copy of your baby’s birth certificate or hospital birth paperwork must be delivered to the MIT Disabilities Services and Medical Leaves Office within 30 days following the birth of your baby.
  • Health Plans Enrollment/Change Form
    Having a baby qualifies as a Life Event, and therefore allows you to make changes to your MIT health plan. If you wish to add your baby as a dependent to your MIT health plan, you must complete and deliver the Health Plans Enrollment/Change Form to MIT Benefits within 31 days following the birth of your baby.

    Note: This form requires that you provide proof of your baby’s birth (i.e., a copy of your baby’s birth certificate or hospital birth paperwork). Proof of birth must be provided to MIT Benefits even if you have already delivered it to the MIT Disabilities Services and Medical Leaves Office.

  • Record of Sick Leave
    MIT Maternity Leave must be recorded as sick leave or Extended Sick Leave (ESL). Consistent with MIT sick leave policies, the methodology for recording leave will depend on your position at MIT:
    • Support and Service Staff (paid weekly) must record sick leave via their time sheets.
    • Administrative and Sponsored Research Staff (paid twice monthly) must record sick leave via their sick leave trackers.

Please also see the Important Action Steps for New Parents for a more detailed timeline.


MIT Paid Parental Leave for Employees

Overview

Bonding with your newest family member is important! Countless research studies highlight the health and wellness benefits of extended time off for parental bonding—for both parents and their babies. MIT offers Paid Parental Leave that provides all new parents—including birth mothers and those who did not give birth—with time away from the workplace to focus on building this bond and adjusting to the changes that accompany parenthood. Because this form of leave is intended specifically for parental bonding, surrogates are not eligible for MIT Paid Parental Leave (though they are eligible for MIT Maternity Leave during the initial post-partum disability period, as outlined above).

Who is eligible?

Those who meet all of the following:

  • Benefits-eligible MIT employee*
  • Employed by MIT for at least one year
  • New parent:
    • Birth mother
    • Spouse
    • Domestic partner
    • Parent through surrogacy
    • Adoptive parent (for children under the age of 18, or under the age of 23 if mentally or physically disabled)
    • Foster parent (for children under the age of 18, or under the age of 23 if mentally or physically disabled)

What does coverage include?

Eligible individuals receive up to 20 days of MIT Paid Parental Leave, which must be taken within 6 months following the birth, adoption, or placement of your child. Pay during leave is 100% of your usual salary—this applies to all benefits-eligible MIT employees.

MIT Paid Parental Leave is tracked centrally, and is pro-rated for part-time employees. Full-time employees, who do not work a regular schedule (i.e., 8 hours/day, 5 days/week), will track their MIT Paid Parental Leave based on the number of hours they were scheduled to work for each day of leave.

All eligible employees may take their MIT Paid Parental Leave consecutively or intermittently. However, the increments at which you may take your intermittent leave will depend on your position as an MIT employee:

*This benefit applies to Service Staff only to the extent that it has been negotiated in their collective bargaining agreement.

What are the procedural requirements?

MIT Paid Parental Leave Procedural Requirements

The procedural requirements below must be completed in order for MIT to provide you with full Paid Parental Leave coverage:

  • Employee Leave of Absence Request Form
    Complete the online Employee Leave of Absence Request Form, preferably 3–4 months before the birth, adoption, or placement of your child. This form must be approved by your manager or supervisor.
  • Proof of Birth, Adoption, or Placement
    A copy of your child’s birth certificate, hospital birth paperwork, adoption paperwork, or placement paperwork must be delivered to the MIT Disabilities Services and Medical Leaves Office within 30 days following the birth, adoption, or placement of your child.

    Note: Proof of birth, adoption, or placement must be provided to the MIT Disabilities Services and Medical Leaves Office even if you have already delivered it to MIT Benefits for healthcare purposes.

Additional paperwork to complete:

  • Health Plans Enrollment/Change Form
    Having a baby, or adopting or fostering a child, qualifies as a Life Event, and therefore allows you to make changes to your MIT health plan. If you wish to add your child as a dependent to your MIT health plan, you must complete and deliver the Health Plans Enrollment/Change Form to MIT Benefits within 31 days following the birth, adoption, or placement of your child.

    Note: This form requires that you provide proof of birth, adoption, or placement (i.e., a copy of your child’s birth certificate, hospital birth paperwork, adoption paperwork, or placement paperwork). Proof of birth, adoption, or placement must be provided to MIT Benefits even if you have already delivered it to the MIT Disabilities Services and Medical Leaves Office.

Please also see the Important Action Steps for New Parents for a more detailed timeline.

Have Questions?

Please review the FAQs for New Parents.

Contact the MIT Disabilities Services and Medical Leaves Office at 617.253.4572 or hr-dsmlo@mit.edu if you have additional questions.