PERSONNEL POLICY MANUAL

5.1 Supervisor's Responsibility in Payroll Matters 5.2 Implementing Changes in Employment Status 5.3 Shift Differential 5.4 Overtime Pay for Support Staff 5.5 Making Up Time 5.6 Compensatory Time Off for Support Staff 5.7 Lateness 5.8 Emergency Closing or Early Release 5.9 Special Holiday Closing 5.10 Employment of M.I.T. Employees in Out-Of-State Locations 5.11 Temporary Work Assignment for M.I.T. Employees 5.12 Meal Pay

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5.2 Implementing Changes in Employment Status

A change in employment is effected by a personnel action generated by the Human Resources Department upon receipt of a written request from an authorized representative of a department (usually the administrative officer) telling of the intended change in an employee's status. Such forms or memoranda should include the old and new information, and the date on which such changes should become effective.

The following are examples of such changes in an employee's status. The chart below indicates the type of form or information which must be submitted by a department:

Proposed Change	Required from Department
New hire of an employee	Request for Personnel Form (job requisition) Staff Appointment Form for Academic Staff Personal Information Summary Form (for Administrative, Sponsored Research, and Academic Staff) Invention and Proprietary Information Agreement, if required
Change in employee's classification or rate of pay	Memorandum (Job description required for promotion)
Transfer of an employee from one department, laboratory, or payroll to another	Notice of Resignation, Termination, Cancellation, Retirement, or Transfer Form (available from Human Resources Department)
Change in number of hours or percent of effort employee is regularly scheduled to work	Memorandum
Authorization of extended unpaid leave	Leave of Absence Authorization Form (available from Department of Human Resources)
Authorization of paid leave such as extended Sick leave	Memorandum
Return from leave (paid or unpaid)	Memorandum
Termination of an employee	Notice of Resignation, Termination, Cancellation, Retirement, or Transfer Form
Change in employee's personal address, name, phone, etc.	Personal Change Notice Form (found in back of the MIT Directory)

Any other circumstances requiring a change in an employee's status should be reported to the appropriate Human Resources Officer for the area.