MIT's E-Verify Process

MIT's E-Verify Process

All paid MIT employees, including faculty, staff and student workers, are required to be E-Verified if they start work after November 16, 2017.

Additionally, E-Verify is a compliance requirement for all existing employees or student workers assigned to perform work on a federal contract which includes a FAR clause.

How E-Verify Works for Individuals on the FAR clause

E-Verify requires that information from an employee's or student worker's I-9 form be compared on-line with data from the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The E-Verify process must be completed within 30 business days of the date an employee or student worker is assigned to the contract.

The Atlas Service Center will monitor employees and student workers assigned to both newly established contracts and existing contracts which include FAR 52.222-54 and 22.1803 clauses. We will work to complete the E-Verify process based on available information. If there is an I-9 form on file in the HR/Payroll document imaging system with current, unexpired work authorizations (e.g., passport, EAD card or I94 forms) we will use these documents to E-Verify the person.

How E-Verify Works for New Hires

E-Verify is a federal database that compares information from an employee's or student worker's I-9 form with data from the U.S. Department of Homeland Security and Social Security Administration and confirms identity and eligibility to work in the United States. The MIT Atlas Center staff submits the employee’s I-9 information to E-Verify immediately after the I-9 is completed. As with the I-9, the E-Verify case must be submitted within 3 business days of the date an employee or student worker begins employment.

Unlike the I-9, E-Verify requires a U.S. Social Security Number (SSN) for submission. If a new employee does not have an SSN at the time of hire they still must complete the I-9 form within 3 business days, but the E-Verify submission may be delayed without penalty until the employee receives an SSN.

E-Verify also requires that the identity document submitted must have a photo.

See the E-Verify FAQs to learn more.

When You May be Contacted

The Atlas Service Center will only contact you and the employee or student worker for the following:

  • Missing Social Security numbers (required in the E-Verify system)
  • Expired documents
  • Different work authorization documents from what is requested by the system

If additional information is necessary, employees and student workers should provide it to the Atlas Service Center.

In rare circumstances, E-Verify may result in the receipt of a Tentative Non-Compliance (TNC) report. We will provide information on what that means and what to do in that instance in the future.

Need Help?

See the E-Verify FAQs to learn more about the process. If you still have questions, please contact the Atlas Service Center.