MIT's E-Verify Process

MIT's E-Verify Process

The E-Verify process is a compliance requirement for all employees assigned to perform work on a federal contract which includes a FAR clause. E-Verify requires information from an employee's I-9 form be compared on-line with data from the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To streamline everyone's efforts, we are now linking the new E-Verify process to the same model we use for I-9 — so the I-9 Central Office will now monitor the E-Verification process. The E-Verification process must be completed within 30 business days of the date an employee (including student employees) is assigned to the contract.

I-9 Central will monitor employees and students employees assigned to both newly established contracts and existing contracts which include FAR 52.222-54 and 22.1803 clauses. We will work to complete the E-Verify process based on available information. If there is an I-9 form on file in the HR/Payroll document imaging system with current, unexpired work authorizations (e.g., passport, EAD card or I94 forms) we will use these documents to E-Verify the person. The I-9 Office will only contact you and the employee for the following:

  • Missing Social Security numbers (required in the E-Verify system)
  • Expired documents
  • Different work authorization documents from what is requested by the system

If additional information is necessary, employees should provide it to the I-9 Central Office (W20-021H) and student employees should go to Student Financial Services, 11-120.

In rare circumstances, E-Verify may result in the receipt of a Tentative Non-Compliance (TNC) report. We will provide information on what that means and what to do in that instance in the future.

Return to I-9 main page.