1. Initial Preparation
Do some initial preparation and advance thinking:
- What are the 4 - 6 major end results the job must accomplish on an ongoing basis?
- What are the activities associated with getting these end results accomplished?
- What type of independent judgment and discretion is exercised?
- What types of decisions are made?
- Begin by listing the activities associated with the job, then cluster those activities into related groupings. Review the groupings to identify the nature of the accountability associated with the activities.
- List the responsibilities in descending order of importance and assign a percent of time spent on each. This helps the reader get a clearer picture of the job. (Note: the FLSA regulations no longer use "percent of time" in the duties tests, so this percentage will be used primarily to understand the job content).
2. Put Yourself in the Reader's Place
- Think about how to describe the position to someone who is unfamiliar with the position or department.
- Avoid the use of jargon, acronyms, or other non-standard language.
3. Structure Your Statements
Use the following model as a way to structure each statement:
Action Word + Subject + Specific Activities
Hint: Make sure to be specific about the activities to be performed. See below for examples.
|Action Word||Subject||Specific Activities|
|Prepare||Monthly financial reports by||
|Maintain||Audio-visual equipment inventory by||
4. See a Completed Sample
Refer to the sample job description below.